SNDS Logo
SNDS WEB PORTALSNDS

Privacy Policy of the School Needs Data System (SNDS)

Last Updated: January 29, 2026

Introduction

The School Needs Data System (SNDS) is the official web-based partnership engagement system of the Schools Division Office of General Santos City’s Social Mobilization and Networking Unit. We are committed to protecting the privacy of all stakeholders in compliance with the Philippine Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations.

This Privacy Policy explains how SNDS collects, uses, stores, and protects personal information of schools, stakeholders, and partners.

Scope and Applicability

This Privacy Policy applies to all individuals and organizations who access or use the School Needs Data System (SNDS). Specifically, our users include:

Stakeholders

External partners such as private sector entities, civil society organizations, local government units (LGUs), barangay officials (BLGUs), international organizations, and other groups engaged in supporting schools and learners. Stakeholders use SNDS to access information, provide resources, monitor partnership activities, and give feedback on educational initiatives.

School Representatives

Authorized personnel from public schools and learning centers, including principals, teachers, program holders, and administrative staff. School representatives use SNDS to manage Annual Implementation Plans (AIP), track resource utilization, monitor partnership agreements, and generate reports for accountability and transparency.

By defining these user groups, SNDS ensures that all data processing activities are transparent, legitimate, and proportionate to the needs of the education sector.

Consent

By accessing and using SNDS, all stakeholders and school representatives voluntarily consent to the collection, use, storage, and processing of their personal and organizational data as described in this Privacy Policy.

Users acknowledge that their information will be processed solely for legitimate educational and partnership purposes.

Users may withdraw consent at any time by contacting the Data Protection Officer (DPO). Withdrawal of consent may affect the ability to fully access or use certain features of SNDS.

Continued use of SNDS after updates to this Privacy Policy constitutes acceptance of the revised terms.

Information We Collect

SNDS may collect the following categories of data:

  • Personal Information: Names, contact details, organizational affiliation, and other identifiers provided during registration or partnership engagement.
  • School and Partnership Data: Information on partnership agreements, performance metrics, financial reports, and school programs, projects, and activities as reflected in their Annual Implementation Plans (AIP).
  • School Division Office Program Holders: Information on partnerships, and details of their program, project, and activities for the year.
  • Usage Data: IP addresses, browser type, device information, and activity logs when accessing the system.
  • Stakeholder Feedback: Comments, suggestions, and evaluations submitted through the platform.

Purpose of Data Processing

We process personal and organizational data for the following legitimate purposes:

  • Facilitate collaboration between schools and internal and external partners.
  • Manage partnership agreements, performance metrics, and financial reporting.
  • Provide transparency and accountability in resource utilization.
  • Generate reports for monitoring and evaluation of educational programs.
  • Enable stakeholders to access relevant information and provide feedback.

Data Sharing and Disclosure

SNDS does not sell personal information. Data may be shared only under these circumstances:

  • Authorized Stakeholders: Schools, School Division Office, and program holders for legitimate educational purposes.
  • Government Agencies: When required by law or regulation.
  • Third-Party Service Providers: For technical support and system maintenance, bound by confidentiality agreements.
  • Usage Data: IP addresses, browser type, device information, and activity logs when accessing the system.
  • Legal Compliance: To protect rights, safety, and comply with lawful orders.

Data Retention

Personal and organizational data are retained only for as long as necessary to fulfill the purposes stated above or as required by law. Once retention periods lapse, data will be securely deleted or anonymized.

Security Measures

SNDS implements organizational, physical, and technical safeguards to protect data, including:

  • Secure servers and encrypted connections.
  • Access controls and authentication protocols.
  • Regular monitoring and system audits.

Your Rights Under the Data Privacy Act

Stakeholders have the following rights:

  • Right to be Informed: Know how your data is collected and processed.
  • Right to Access: Request a copy of your personal data held by SNDS.
  • Right to Rectification: Correct inaccurate or outdated information.
  • Right to Erasure or Blocking: Request deletion of data under certain conditions.
  • Right to Object: Decline processing of data for specific purposes.
  • Right to Data Portability: Obtain and transfer your data in a structured format.

Children's Privacy

SNDS does not knowingly collect personal information from children under 13 without parental or guardian consent. If such data is inadvertently collected, we will take steps to delete it immediately.

Changes to This Policy

We may update this Privacy Policy to reflect changes in laws, regulations, or system improvements. Updates will be posted on this page with a revised date.

Contact Information

For questions, concerns, or to exercise your data privacy rights, please contact:

Data Protection Officer (DPO):

HERVEN A. ALLADO, MST, MAED, RN

Senior Education Program Specialist

Schools Division Office of General Santos City

Tiongson Street, Barangay Lagao, General Santos City

Email: [email protected]

Phone: 09324963007